Due to the anticipated severe weather threat coming into the area overnight, Tallahassee and Panama City campuses will be closed from 11:00 pm (ET) Monday, January 8, through 11:00 pm (ET) Tuesday, January 9. The closure will apply to the main campus, Panama City campus, Florida State University Schools (FSUS), and The Collegiate School in Panama City.

Reporting Administrative Leave

To be paid for the University closure, USPS, A&P, Executive Service (AEX), and Faculty employees should be in pay status (either working or on approved leave) for at least a portion of the scheduled workday on January 8, 2024.

• Full-time employees receive 8 hours of Administrative Leave for the closure. Part-time employees receive a proportionate number of leave hours for the closure based on their FTE.
  • Example – While a 1.0 FTE employee gets 8 hours of paid Administrative Leave, a 0.75 FTE employee would get 6 hours of Administrative Leave.

Employees designated as Essential Personnel

Employees designated by their Dean, Director, Department Head, or designee as Essential Critical Personnel or Medium Priority Personnel should report the correct hours worked during the closure. The compensation of Essential Personnel is contingent upon an employee’s FLSA classification, pay band, and essential personnel designation level as outlined in the Essential Personnel Classification & Compensation policy. Reports of Essential Critical Personnel should be sent to HR no later than 72 hours after University on-campus operations have resumed. Medium Priority reports can be maintained at the department level.

How to Report the January 9 Closure

Departments and employees must enter Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See examples below:

Elapsed Timesheet

Punch Timesheet

Nonexempt Essential Critical Personnel

Nonexempt employees designated as Essential Critical Personnel should report hours worked with the time reporting code Campus Closure Hours Worked - CCRHP and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below:

Exempt Essential On-site Critical Personnel and Medium Priority Personnel

Exempt employees in pay bands 1 - 10 designated as Essential Critical Personnel or Medium Priority Personnel should report Straight-time Comp Earned – REGCE for hours worked and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. See example below:

Nonexempt On-site Medium Priority Personnel

Nonexempt employees designated as Medium Priority Personnel or approved to work more than the required number of hours (typically 32) in the workweek can report Straight-time Comp Earned – REGCE and Administrative Leave Taken (ADMHT) on their timesheets with the override code CLOSE. Nonexempt employees not designated as Medium Priority or not approved to work more than the required hours should have their Administrative Leave reduced. Below is an example of someone approved to work 1 additional hour on January 8, 2024, and 4 hours during the closure:

OPS Employees

Per University Policy, OPS employees are not eligible to receive Administrative Leave.

• OPS Nonexempt Employees (paid for time worked) do not receive Administrative Leave. Only hours worked on January 9 should be reported on the timesheet.
• OPS Exempt Employees (Grad Assistants/Adjuncts/OPS Faculty) do not report time on their timesheets. If the employee is funded on January 9, their compensation for the week will not be impacted.

Questions? Please contact a member of the Attendance & Leave staff.