HR Forms Library

The HR Forms library contains form links and contact information for the corresponding HR departments. Click on the form name to be taken to form descriptions. The forms can be sorted by using the index below. Forms are subject to change, please refer to the revision date to ensure you have the current form.

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Form Name Contact HR Section Revised
Accident Investigation Report hr-attendanceleave@fsu.edu Attendance & Leave 01/26/2022
Acknowledgement of Work Abroad hr-edmdocs@fsu.edu Employee Data Management 05/08/2025
Administrative Discretionary Increases (ADI) Checklist rpeterson@fsu.edu Faculty Relations
Affidavit of Good Moral Character hr-ers@admin.fsu.edu Employment Services 02/03/2025
Alternate Work Schedule Request hr-attendanceleave@fsu.edu Attendance & Leave 10/13/2017
Appointment Letter/Checklist - Graduate Assistants 850-645-1952 Faculty Relations 02/22/2024
Appointment Papers Matrix hr-edmdocs@fsu.edu Employee Data Management 11/08/2024
Arrest Notification Form HR-ELR@admin.fsu.edu Employee & Labor Relations 01/10/2018
Certification of Current Member of Reserves veteran-jobs@fsu.edu Employment Services 03/30/2023
Certification of Unremarried Widow or Widower veteran-jobs@fsu.edu Employment Services 03/30/2023
Child Labor Laws HR-ELR@admin.fsu.edu Employee & Labor Relations
Clearinghouse Demographic Sheet hr-ers@admin.fsu.edu Employment Services 02/28/2020
Clearinghouse Privacy Policy Acknowledgment akapec@fsu.edu Background Checks 02/03/2025
Complaint Procedures for USPS and A&P Employees 850-644-6475 Employee & Labor Relations 05/20/2021
Confidentiality Statement hr-edmdocs@fsu.edu Employee Data Management 12/04/2019
Contract Instructions (Summer) agv24@fsu.edu Faculty Relations 05/27/2025
Controlled Substance Conviction Form HR-ERS@fsu.edu Employment Services 01/08/2014
Courtesy Appointment Form hr-courtesy@fsu.edu EDM/Special Projects 04/02/2019
Courtesy Postdoctoral Scholar Offer Letter Sample rpeterson@fsu.edu Faculty Relations 02/22/2024
Criminal History Background Check Website akapec@fsu.edu Employment Services 11/29/2018
Data Change Form hr-edmdocs@fsu.edu Employee Data Management
Deferrals from Special Supplemental Pay Packet Retirement@admin.fsu.edu Benefits - Retirement 03/23/2023
Deferred Retirement Option Program (DROP) Extension-Continuation Form (FSU) retirement@admin.fsu.edu Benefits - Retirement 04/03/2024
Deferred Retirement Option Program (DROP) Leave Election hr-attendanceleave@fsu.edu Attendance & Leave 02/08/2024
Deferred Retirement Option Program (DROP) Retirement Forms Packet retirement@admin.fsu.edu Benefits
Department Data Entry Worksheet hr-edmdocs@fsu.edu Employee Data Management 11/17/2023
Direct Deposit Authorization Form payroll@fsu.edu 05/01/2017
Discrimination/Harassment, Sexual Misconduct, and/or Retaliation - Complaint Form mbdouglas@fsu.edu Administration 09/09/2025
DRS Background Check Notification HR-ERS@fsu.edu Employment Services 06/22/2017
Drug Policy 850-644-6475 Employee & Labor Relations 09/01/2010
Dual Compensation Guide hr-edmdocs@fsu.edu Employee Data Management 11/18/2022
E-Verify Poster hr-edmdocs@fsu.edu Employee Data Management 09/01/2017
Employee Dependents and Spouses Scholarship dependent-scholarship@fsu.edu Faculty Relations 05/14/2024
Employee Transfer Checklist hr-attendanceleave@fsu.edu Attendance & Leave 07/31/2023
Employer Reference Check Form jobs@fsu.edu Employment Services 12/01/2004
Employment Appointment Checklist - A&P jobs@fsu.edu Employment Services 04/24/2025
Employment Appointment Checklist - Faculty jobs@fsu.edu Employment Services 04/24/2025
Employment Appointment Checklist - OPS jobs@fsu.edu Employment Services 04/24/2025
Employment Appointment Checklist - OPS Faculty jobs@fsu.edu Employment Services 04/24/2025
Employment Appointment Checklist - USPS jobs@fsu.edu Employment Services 04/24/2025
Employment Contract - Executive Service jobs@fsu.edu Employment Services 06/17/2014
Employment Contract - Faculty Adjunct rpeterson@fsu.edu Faculty Relations
Employment Contract - Faculty FSUS 10 Month rpeterson@fsu.edu Faculty Relations
Employment Contract - Faculty In-Unit rpeterson@fsu.edu Faculty Relations 10/16/2016
Employment Contract - Faculty Out-Of-Unit rpeterson@fsu.edu Faculty Relations 10/19/2016
Employment Contract - Faculty Summer Supplemental In-Unit rpeterson@fsu.edu Faculty Relations
Employment Contract - Faculty Summer Supplemental Out-of-unit rpeterson@fsu.edu Faculty Relations
Employment Contract - Out-of-Unit A&P - E&G Funded jobs@fsu.edu Employment Services 06/18/2014
Employment Contract - Out-of-Unit A&P - Soft-Money Funded jobs@fsu.edu Employment Services 06/18/2014
Employment of Relatives (Nepotism) Policy Form jobs@fsu.edu Employment Services 02/14/2024
Enhanced Whistleblower Protection 850‐644‐6031 08/14/2017
Equal Employment Opportunity Is the Law mbdouglas@fsu.edu Administration
Equal Employment Opportunity Is the Law (Part 2 - supplemental) mbdouglas@fsu.edu Administration
Essential Personnel Designation - Essential Critical hr-attendanceleave@fsu.edu Attendance & Leave 08/10/2021
Essential Personnel Designation - Medium Priority hr-attendanceleave@fsu.edu Attendance & Leave 08/10/2021
EthicsPoint Poster mbdouglas@fsu.edu Administration
Exemption to Public Records (FS119) HR-Records@fsu.edu Records 07/01/2024
Exit Survey HR-ELR@admin.fsu.edu Employee & Labor Relations 12/10/2020
Extended Telework Agreement hr-AttendanceLeave@fsu.edu Attendance & Leave 03/07/2024
Faculty Contracts Reference Chart rpeterson@fsu.edu Faculty Relations 06/21/2019
Faculty Job Posting Checklist jobs@fsu.edu Employment Services 09/21/2023
Fair Labor Standards Act Federal Minimum Wage mbdouglas@fsu.edu Administration 09/28/2021
Family and Medical Leave Act (FMLA) mbdouglas@fsu.edu Administration
Family and Medical Leave Act (FMLA) - Checklist for Departments hr-attendanceleave@fsu.edu Attendance & Leave 08/08/2025
Family and Medical Leave Act (FMLA) - Checklist for Employees hr-attendanceleave@fsu.edu Attendance & Leave 08/08/2025
Family and Medical Leave Act (FMLA) - Parental Leave Request and Notice Form hr-attendanceleave@fsu.edu Attendance & Leave 06/13/2025
Family and Medical Leave Act (FMLA) - Time Entry Instructions hr-attendanceleave@fsu.edu Attendance & Leave 09/23/2022
Federal Occupational Safety and Health Administration (OSHA) mbdouglas@fsu.edu Administration
Florida Law Prohibits Discrimination Flyer mbdouglas@fsu.edu Administration
Florida Minimum Wage HR-Compensation@fsu.edu Compensation Services 09/28/2021
Florida Retirement System (FRS) - Investment Plan Beneficiary Change retirement@admin.fsu.edu Benefits
Florida Retirement System (FRS) - Investment Plan Employment Termination retirement@admin.fsu.edu Benefits
Florida Retirement System (FRS) - New Employee Certification Form retirement@admin.fsu.edu Benefits 06/10/2021
Florida Retirement System (FRS) - Pension Plan Beneficiary Designation retirement@admin.fsu.edu Benefits
Foreign Government Talent Recruitment Program research-compliance@fsu.edu 08/08/2024
FSUS Criminal Offense Notification 850-644-6475 Employee & Labor Relations 10/19/2016
HR Department Table Update Form hr-AttendanceLeave@fsu.edu Attendance & Leave 04/12/2023
Invitation to Self Identify mbdouglas@fsu.edu Administration
Justification for the Late Submission of Appointment Paperwork hr-edmdocs@fsu.edu Employee Data Management 10/29/2018
Leave Adjustment hr-attendanceleave@fsu.edu Attendance & Leave 08/09/2016
Leave Audit Form HR-AttendanceLeave@fsu.edu Attendance & Leave 06/23/2017
Leave of Absence hr-attendanceleave@fsu.edu Attendance & Leave 01/24/2024
Leave Payout 403(b) Deferral Authorization retirement@fsu.edu Benefits 07/25/2023
Loyalty Oath hr-edmdocs@fsu.edu Employee Data Management 02/18/2021
Memorandum of Understanding Agreement hr-edmdocs@fsu.edu Employee Data Management 10/26/2022
Moving Expenses Request Form jobs@fsu.edu Employment Services 05/24/2021
Name Change Request akapec@fsu.edu Records 06/30/2017
Offer Letter Sample - A&P jobs@fsu.edu Employment Services 07/02/2024
Offer Letter Sample - Executive Service jobs@fsu.edu Employment Services 02/08/2024
Offer Letter Sample - Postdoctoral Scholar rpeterson@fsu.edu Faculty Relations 02/21/2024
Offer Letter Sample - Specialized Faculty jobs@fsu.edu Employment Services 02/08/2024
Offer Letter Sample - Tenure Track Faculty jobs@fsu.edu Employment Services 07/25/2025
Offer Letter Sample - USPS jobs@fsu.edu Employment Services 07/02/2024
Offer Letter Sample - USPS Time-Limited jobs@fsu.edu Employment Services 07/02/2024
OPS Exempt Request hr-edmdocs@fsu.edu Employee Data Management 10/01/2025
OPS Exempt Request - Multiple Employees hr-edmdocs@fsu.edu Employee Data Management 10/01/2025
Optional Retirement Program (ORP) Change Form retirement@admin.fsu.edu Benefits
Optional Retirement Program (ORP) Mandatory Participation Form (for faculty members in the College of Medicine) retirement@admin.fsu.edu Benefits
Oral Reprimand HR-ELR@admin.fsu.edu Employee & Labor Relations
OSC Right to Work (English) mbdouglas@fsu.edu Administration
OSC Right to Work (Spanish) mbdouglas@fsu.edu Administration
Outside Employment jobs@fsu.edu Employment Services 09/15/2020
Paid Parental Leave (Faculty) hr-attendanceleave@fsu.edu Attendance & Leave 03/11/2019
Paid Parental Leave (Staff) hr-attendanceleave@fsu.edu Attendance & Leave 05/05/2021
Performance Evaluation (Graduate Assistants) 850-644-6475 Employee & Labor Relations 05/06/2021
Perquisite or Sale of Goods & Services Approval hr@fsu.edu 06/20/2024
Personnel Action HR-EDMDOCS@fsu.edu Employee Data Management 10/07/2025
Position Description (A&P and USPS) HR-Compensation@fsu.edu Compensation Services 09/13/2016
Position Management Action Page (PMAP) HR-Compensation@fsu.edu Compensation Services 08/26/2016
Preferred Name Change Request eslane@fsu.edu Employee Data Management 05/15/2023
Reasonable Accommodation Request (Disability) mbdouglas@fsu.edu Administration 08/29/2025
Reasonable Accommodation Request (Pregnancy or Religion) d.norton@fsu.edu Administration 07/26/2023
Regret Notification Sample jobs@fsu.edu Employment Services 02/14/2024
Remote Hire with Agent Request Form hr-edmdocs@fsu.edu Employee Data Management 05/04/2020
Request to Rollover Excess Annual Leave hr-attendanceleave@fsu.edu Attendance & Leave 10/31/2024
Retirement 2nd Election Plan Choice retirement@admin.fsu.edu Benefits
Retirement Plan Choice For ORP Eligible Employees (A&P and Faculty) retirement@admin.fsu.edu Benefits
Retirement Plan Choice for USPS Employees retirement@admin.fsu.edu Benefits
Retirement@Work Portal Benefits - Retirement 02/28/2023
Salary Analysis Request HR-Compensation@fsu.edu Compensation Services
Salary/Appointment Explanation jobs@fsu.edu Employment Services 12/13/2022
Seminole Savings Employee Discount Program retirement@admin.fsu.edu Benefits 04/22/2024
Separation Checklist hr-attendanceleave@fsu.edu Attendance & Leave 04/30/2024
Service Retirement Forms Packet retirement@admin.fsu.edu Benefits
Sexual Harassment Policy mbdouglas@fsu.edu Administration
Sick Leave Pool Membership Application hr-attendanceleave@fsu.edu Attendance & Leave 02/02/2024
Sick Leave Pool Membership Termination hr-attendanceleave@fsu.edu Attendance & Leave 04/11/2023
Sick Leave Pool Physician's Report & Request to Use Hours hr-attendanceleave@fsu.edu Attendance & Leave 04/11/2023
Sign-On Bonus Form HR-Compensation@fsu.edu Compensation Services 11/01/2022
Social Security Number Usage Notification hr-edmdocs@fsu.edu Employee Data Management 03/01/2021
Summer Camp Background Check FL K-12 Teacher Memo akapec@fsu.edu Employment Services 03/03/2017
Summer Camp Background Check Roster HR-ERS@fsu.edu Employment Services 03/02/2021
Supervisory Change Form HR-Compensation@fsu.edu Compensation Services
Supervisory Change Form - Multiple Positions HR-Compensation@fsu.edu Compensation Services 11/08/2011
Supervisory Change Form - Single Position HR-Compensation@fsu.edu Compensation Services 03/28/2013
Temporary NRA Identification Number Statement hr-edmdocs@fsu.edu Employee Data Management
Time Approval Group Security Request Form ssaltos@fsu.edu Attendance & Leave 04/13/2023
Title IX Statement mbdouglas@fsu.edu Administration 10/12/2021
Transcript Procedures FAQs HR-EDM@fsu.edu Employee Data Management 02/25/2020
Unemployment Insurance HR-ELR@admin.fsu.edu Employee & Labor Relations
Uniformed Services Employment and Reemployment Act mbdouglas@fsu.edu Administration
Veterans Preference - Required Documentation hr-veteranjobs@fsu.edu Employment Services 04/17/2017
Veterans' Preference Certification hr-veteranjobs@fsu.edu Employment Services 03/30/2023
Volunteer Service HR-ERS@fsu.edu Employment Services 10/10/2023
W-4 payroll@fsu.edu 02/01/2022
Workgroup Change HR-AttendanceLeave@fsu.edu Attendance & Leave 04/24/2023
Written Reprimand HR-ELR@admin.fsu.edu Employee & Labor Relations
Written Reprimand Template 850-644-6475 Employee & Labor Relations 03/01/2014