HR Records

The Office of Human Resources maintains all Florida State University employee personnel files. 


We have partnered with The Work Number® database, which is a simple, quick and private way to get your employment and income information to companies as needed. It is available 24/7 so that you can get the decisions you need any time.

When asked for proof of employment or income, simply provide the following information:

The Work Number provides:



The Work Number database uses stringent security standards to help protect your personal information. There are also controls in place by law (the Fair Credit Reporting Act) to help protect your privacy. With your consent, your personal data can be retrieved only by credentialed verifiers.



The Work Number is available to those needing your information 24 hours a day. No waiting for your lender or landlord to exchange paperwork with your employer to close the deal.



You authorize credentialed verifiers to retrieve your income information by signing a borrower’s authorization form and application for a benefit (such as a loan or social service request), or by creating a salary key (a one-time access code).



The Work Number ensures all your information is correct. The Employment Data Report (EDR) is required by the Fair Credit Reporting Act (FCRA), so you can view your personal information and who used it.

To learn more about all of the benefits of The Work Number, visit reference the Frequently Asked Questions (attached) or the Guide to The Work Number (attached).



Some verifications must continue to be processed by HR Records and can be submitted to These include forms such as Verifications of Instructional Work Experience and Public Service Loan Forgiveness Employment Certification Forms.



Due to COVID-19, viewing of personnel files are being conducted via Zoom. Requests for reviewing or obtaining copies of personnel files, subpoenas, and documents to be placed in the employee personnel file can be sent to or via fax to (850) 645-9506.

The Public Records process and charge procedure is governed by Florida State University Policy 4-OP-F-3-7.



Wages are attached to social security numbers, and the name on the paycheck must match the name on the social security card filed with the Social Security Administration (SSA).

If your name has been legally changed, please complete the Name Change Request Form. Per the instructions please NiFTy the completed form and a copy of your new Social Security Card to

To update your OMNI listed name to a new preferred name please complete the Preferred Name Request Form.  This will not affect your legal name.



Questions regarding verifications, public records, personnel files, and name changes can be directed to The Office of Human Resources at or (850) 644-6034 or to Andrew Kapec at or (850) 644-7938.

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