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Office of Human Resources

Attendance & Leave


Paper Timesheet Guidelines For Entering Time In OMNI


There are three (3) options for entering time in the OMNI System and paper timesheets are still required in some cases. Please remember when choosing a method of time entry that an immediate supervisor MUST ALWAYS either click the approve button in OMNI or sign off on a paper timesheet if a third party is approving the time in the OMNI System. A third party should never enter or approve time for an employee without the signature of the immediate supervisor verifying the time worked and/or leave is correct.

If an A&P, USPS, or Faculty employee works the default OMNI schedule, no time entry is needed.

It is up to the discretion of the department on how to document leave and overtime requests. The Pay & Leave Report is one option for this documentation.

Click on one of the following time entry options for more details about paper timesheet requirements:

Option 1:

Employee enters time and leave in OMNI Self Service and a Supervisor approves time and leave in Manager Self Service.

Each employee is responsible for time and leave entry in Self Service and the supervisor corrects errors and approves time and/or leave in Manager Self Service.

  In-Out Timesheet Required Pay & Leave Report Required Notes
OPS Exempt N/A N/A
No time entry is required; pay is generated from FTE in Job Data.
OPS Non-Exempt
NO if entering punch time
YES if entering elapsed time
NO If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
USPS Exempt NO NO  
USPS Non-Exempt YES (See Note) NO If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
A&P Exempt NO NO  
A&P Non-Exempt Yes (See Note) NO If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
Faculty NO NO  

Option 2:

A Departmental Time & Leave Representative enters and/or approves time and leave in OMNI Manager Self Service.

A designated T&L representative must receive a signed and approved paper timesheet and/or Pay and Leave Report from an employee and their supervisor prior to entering, approving, or correcting time and leave in Manager Self Service

  In-Out Timesheet Required Pay & Leave Report Required Notes
OPS Exempt N/A N/A No time entry is required; pay is generated from FTE in Job Data.
OPS Non-Exempt YES
(See Note)
YES
(Supervisor Signature Required)
If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
USPS Exempt NO YES
(Supervisor Signature Required)
 
USPS Non-Exempt YES
(See Note)
YES
(Supervisor Signature Required)
If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
A&P Exempt NO YES
(Supervisor Signature Required)
 
A&P Non-Exempt YES
(See Note)
YES
(Supervisor Signature Required)
If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
Faculty NO YES
(Supervisor Signature Required)
 

Option 3:

Supervisor enters and approves time and leave in OMNI Manager Self Service.

Supervisors receive completed and signed timesheets and/or Pay and Leave Reports from their employees and enter time and leave in Manger Self Service, including correcting and approving time.

  In-Out Timesheet Required Pay & Leave Report Required Notes
OPS Exempt N/A N/A No time entry is required; pay is generated from FTE in Job Data.
OPS Non-Exempt YES
(See Note)
YES If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
USPS Exempt NO YES  
USPS Non-Exempt YES
(See Note)
YES If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
A&P Exempt NO YES  
A&P Non-Exempt YES
(See Note)
YES If the department uses a time clock to capture in/out times, then a duplicate paper in and out timesheet is not required.
Faculty NO Yes